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Tips & trends
Decorating the Conference Room

Decorating The Conference Room

A well-designed conference room should be both creative and functional, accommodating various personalities and facilitating presentations, discussions, meetings, and workshops. If you're uncertain about furnishing a conference room or large meeting space, interior design consultant Camilla Hassbjer shares her expert tips, covering everything from wall colours to selecting conference furniture.

 
 
 
 
 
It is important to have a calm, pleasant base. The people staying in the meeting room also add a lot of colour.
Camilla Hassbjer

The initial step in decorating a conference room involves conducting a thorough needs analysis. This includes determining the intended use of the room, the required seating capacity, available technology, and the most suitable furniture. Consider whether upholstered conference chairs prioritizing comfort are necessary, or if simpler, stackable meeting chairs would suffice. Alternatively, a combination of both may be appropriate.

Some businesses prefer a stationary meeting table, "others require the flexibility to convert the furniture into U-shaped seating or work in small groups. They can opt for a flexible solution with smaller tables that can be connected together" says Camilla, an interior design consultant and project manager specializing in business and public environments.
Möbelgrupp FLEXUS + WHISTLER
Konferensbord AUDREY

Textiles provide a better acoustics

When considering a conference room, it is essential to assess the room conditions, particularly focusing on lighting and acoustics. Camilla recommends incorporating textiles such as carpets and curtains to create a softer ambiance. Additionally, when selecting furniture, prioritize chairs with fabric upholstery. Adequate and adaptable lighting is crucial for a functional conference room, with indirect lighting being Camilla's preferred choice for creating a warm and inviting atmosphere.

Technology must be involved from the start

Incorporating technology into conference room design is essential from the outset to eliminate hazards such as tripping over cables. Implement cable management solutions like holders, trenches, and table sockets to maintain a neat environment.

As an interior designer, minimizing visible cords is a priority says Camilla. Therefore, integrating a technology box into or under the table top is crucial. While projectors and screens are common, it's also important to include writable surfaces like flipcharts or whiteboards.

How should you think about colours?

– Start from the character of the room. Is there already a floor, what color are the walls? It is important to keep materials and colors together and create a balance. I think it is important to stick to calm colors. You mustn't forget that all of us humans add color too.

Read more about decorating with colour

Tips for a successful conference

  1. Plan the conference well in advance.
  2. Check that the technology works.
  3. Have a clear agenda so participants can prepare.
  4. Add several short breaks.
  5. Keep to the times in the schedule to avoid unnecessary irritation.
  6. Let at least one program item be interactive. It increases the focus of the participants.
  7. Comfortable conference chairs are especially important during long sittings.
If you need help decorating the conference room, you are always welcome to contact us. We are happy to help you!

FAQ

In addition to conference tables and chairs; monitors, speakers, and microphones are typically required. Adapters for technical equipment, Internet access, and readily available electrical outlets should be provided in the conference room.
With a conference table that can be raised and lowered, it's easy to vary between sitting and standing meetings. It's good for your well-being to alternate between sitting and standing during the working day.
A conference is a larger gathering where the participants delve into a certain topic. Often there are both lectures and discussions.
During a hybrid meeting, some of the participants are present in the meeting room and one or more participate digitally, usually through some video conferencing service.
Furnished with carpets, thick curtains and textile-covered chairs. If you are still bothered by reverberation in the room, sound absorbers for ceilings and walls are a solution.
A good way to end the conference is to spend a moment checking whether the purpose and goals have been achieved. It gives the participants the opportunity to reflect on the topics discussed.
 

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